It is customary in most organizations for the president to appoint a nominating committee, but in some clubs one is nominated from the floor. This committee should be appointed or nominated a month in advance when the meetings are held monthly, so that it will have ample time to select candidates for the ticket. It should be sure that the nominees are willing and able to serve if elected. If a candidate withdraws his name before the election is held, the committee should meet again and agree upon another nominee. After the committee has made its report, it is automatically discharged as no motion is necessary. But if one or more candidates withdraw before balloting begins, the nominating committee is revived, although this is unnecessary if nominations are permitted from the floor. If one is unwilling to serve, one ought to decline the nomination immediately, for it is an imposition upon the organization for one to decline after accepting a nomination.
Some societies wish only one name submitted for each office to be filled; others require two candidates for each office and also nominations from the floor. When the president calls for a report from the nominating committee, the Chairman rises and says, “Mr. President, your committee submits the following nominations:
- For President,
- Mr. B. A. Williams
- Mr. J. K. Thompson
- For First Vice President,
- Mr. John Green
- Mr. Charles Smith”
He reads the list of candidates, hands it to the presiding officer, and the committee is automatically finished with its task.